Privacy Policy

Last updated: April 29, 2026

What we collect

• Account info — email, name, profile image, region, branding settings (logo URL, colors, terms text). Provided by you or via Clerk during sign-up.
• Search activity — the queries you run, the listings BidPilot finds for you, vendors and prices. Stored to power resume / monitoring / quotes.
• Outreach — emails you draft and send, vendor replies, voice-call transcripts (when you use the AI voice agent).
• Billing data — handled by Stripe. We store only the customer ID and subscription metadata, never card numbers.

What we don't do

• We don't sell your data.
• We don't share your searches with vendors. Outreach you send goes vendor-direct via Resend, not through a marketplace.
• If you use the FREE AI tier, your queries run on local Ollama models — they never leave your machine.

Subprocessors

• Anthropic — for Claude (HYBRID/MAX tiers only)
• Clerk — auth + user management
• Neon — Postgres database
• Tavily — web search results
• Browserbase — headless browser extraction (when configured)
• Resend — outbound + inbound email
• Vapi — voice agent (when configured)
• Stripe — billing

Your rights

You can export your data (Excel export per search, full JSON dump on request) and delete your account at any time from Settings. Deletion is hard — we cascade delete all your projects, searches, listings, outreach, and quotes.

Contact

Questions: hello@bidpilot.qubitgt.com